Here are my Top 5 Time Saving Habits For Entrepreneurs. Help to solve problems like procrastination, distraction, multitasking and disorganization.
Learning how to section your time.
The first and most important skill you need to teach yourself is learning how to section time. This involves thinking of time as something that can be controlled.
Sectioning time simple means that you create a schedule to follow during the day. I personally use blocks of 30 minutes to section my time. This turns time into less of an intangible, fleeing construct and gives you something solid to look at.
A word of warning: do not be tempted to schedule every single second of your day. Doing so will set the stage up for failure. In any day, dozens of unexpected things can happen. You may end up getting an important phone call and you may feel like you are thrown off schedule for the rest of the day.
Remember that you manage the time, time does not manage you.
In a day, set aside 2 to 4 hours for work related tasks. It is best to group like tasks so that you do similar tasks at once and set them aside for the rest of the day.
A great example is email. I like to only look at my emails at 10am or 3pm. That is just my standard, choose your own which best fits your schedule.
In order for you to accurately section your day, you must master the art of estimating time. People often limit or downgrade how much time they actually spend on one thing. Estimating time correctly will help accurately judge how much time you need to perfect a task and help you decide what resources you may need to tap later on.
Learn how to say NO!
Another skill you must master as the entrepreneur is the art of saying no.
Saying no does not have to mean turning down a customer or stopping a new source of income from forming. It may simply mean something as easy as saying, “I am busy right now, but I can schedule you in for tomorrow.” By looking at your time blocks and priorities, you already know if this is a valid interruption of your day and how you can utilize it.
Serial procrastinators can benefit from saying no. Procrastinators love beginning new projects but lack the discipline to follow through and finish. Be a finisher.
Pleasing everyone is not the way to go. For most of my life I have tried my best to please others, but sometimes you just have to say,”Sorry, but that doesn’t work for me”. Write that line down. When you build up the courage to say it, you will feel absolutely great!
Plan your day the night before
This is the point which has made the most difference in my life. Before you go to bed at night, write down all the tasks which you need to accomplish the next day.
I use an app called Wunderlist to note down all my tasks due for the next day. Be sure to check off each task as you finish it. Wunderlist makes a very satisfying sound when you finish a task, #motivation.
Do you ever wake up in the morning, get ready to work, but don’t know what to work on? This is where the late night planning comes in. You wake up in a haze and everything you though about doing for the day goes out of the window. That is why it is great to have a list. Now you can start working immediately and know exactly what you have to do.
Delegate, Delegate, Delegate
When running a freelance, work-at-home or small business, entrepreneurs tend to start with nothing. They fullfil all the roles needed to run the business: accounting, marketing, blogging etc.
As your business expands and as you become more successful, learning the art of delegation can save you time and money.
For example, work at home moms may feel overwhelmed because not only are they running a business but they are also doing all the chores at home. The simple answer to this is to delegate the chores to your children. Laundry, mowing the lawn, washing dishes and other day to day chores are time consuming tasks that you can easily delegate to the children.
Entrepreneurial bloggers are a great market right now and many entrepreneurs are finding niches online and making some serious cash off of it.
If you find yourself struggling with technical tasks such as encoding keywords or designing websites, why not delegate this task to someone who can design it for you? Instead of spending 8 hours tearing your hair out and ending up with a terrible website, why not invest and delegate to someone who can do it for you?
Delegation is also a clever way to get rid of tasks that you hate doing. For example, if you are already running a small business, it makes sense to hire an accountant to help you sort out your paperwork during tax season.
Take some well deserved breaks
A part time or full time entrepreneur like you may not even want to take a break. You may have not had a vacation in two years, partly because you enjoy your work and partly because you are worried that everything will fall apart.
Taking a well-deserved break is an essential form of time management. It gives you needed time to recharge and reformat your brain to refocus on the task you need to finish.
Entrepreneurs like you may feel like taking a break is like cheating, that the minutes that you spend not working are a waste of time. You may find that you have been taking too many or too few breaks during the course of your day. Either is counterproductive.
Knowing how you work and how you work best helps when scheduling breaks into your time sections. Some people find that small frequent breaks throughout the day help them focus better. They take 5 to 10 minutes out of every hour to just stretch, relax and move around.
Others find that a longer break is more beneficial to their health and work sanity. Taking thirty minute and hour long breaks is common. You will find that you return to work in a different state of mind, ready to tackle something new!
Conclusion of My Top 5 Time Saving Habits For Entrepreneurs
The most important thing is to find what works for you… These are MY Top 5 Time Saving Habits For Entrepreneurs. Some people can work 100 hour weeks, while others can only work 50 hour weeks. Realize that everybody is different, find which strategy allows you to maximize your time to go in hand with your personal work capacity.
All the best
Your Pal Nic Findlay